Word Styles and Other Tools - PDF Course

Et harum quidem rerum facilis est et expedita distinctio.

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February 15, 2019
2 weeks


Danny Awesome
Guest Lecturer - Design
Jennifer Homes


Merc Campus, Melbourne, NSW   View map


Adobe FrameMaker , MS Word

Bold Claim: Very few human beings on the face of planet Earth really know how to develop MS Word Styles or build templates.

Well, that’s exactly what I’m telling you! So, I am about to put my money where my mouth is. All kidding aside, let’s have some fun with this.

I have worked for top, government organizations and businesses, and not one user or so-called Word template administrator that I observed really knew how to create effective Word styles and/or build and maintain document templates.

This step-by-step course is going to show you how to properly create effective Word styles and build top-notch business templates, like a pro. A large part of the ongoing issue with Word styles is that the built-in style names are not intuitive to the end user.  Even worse, the automatic style-building feature of Word makes using or maintaining styles virtually impossible.  You heard me right. IMPOSSIBLE!!!

Here is one small example, and I have 150 more examples just like it.

Let’s use one of the built-in Word styles; List Number 2.  The fairly obvious purpose of this style’s name was to indicate its use type, its location (where it's supposed to be used), and its characteristics or attributes (i.e., bold, font type, font size, etc.).  In the built-in style example, List Number 2, it’s kind of self-evident that the style name represents a list style.  Yep!

However, it’s not quite clear what “Number 2” in the style name means. Well, I suppose it could mean the physical number 2, where the type of list is number 2.  It could indicate that the list level is the second level. It could indicate that that is is a number, but it doesn't have to be.

However, in this particular case, Number 2 means it is a new list level, the list starts at the second level (second indentation in the document), and the list can start with a number or a letter, such as 1 or a).  Frankly, I didn’t really understand that the title List Number 2 indicated a 2nd level list item that started with number or a letter.  The name List Number 2 represents the indentation level, only.  The title seems to depict that it is a second style, not the second indent level, and it starts with a number. Oh no!

So let’s take an entirely new approach to style-naming convention. What if we renamed the List Number 2 style to LL2 (List Level 2)?  Wouldn’t that be a shorter and more comprehensive style name? Or what about List L2?  Wouldn’t the new style name appear to indicate the purpose of the style and where is belongs on the page? In this case, it also doesn't pin the style name to a number or letter. Whereas the original name, List Number 2, appears to indicate number, only. As a person using this style, it makes a lot more sense to me…and believe it or not, it did to everyone else using it, too.  It’s a list item, and it’s the second level of indention.

In this training course, I’m going to share some stories about experiences I’ve had in the past.  They’re stories that’ll get a few laughs and shed real light on the true nature of style-naming convention and building Word templates.

I’m going to hold you by the hand. I’ll show you how to build styles and customize them, and then use them to create professional-looking templates.

Just follow along with me.  I promise you, “You ain’t going to get bored, and I swear you will even learn a thing or two.”

  • This course is intended for anyone interested in learning how to master Word styles and templates.
  • This course is intended for even the novice Word user with no previous experience.
  • This course will show you how to fix some of the most common errors with styles and templates.

Et harum quidem rerum facilis est et expedita distinctio

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