MS Word Styles & Templates

This is a very new, logical, and revolutionary way of developing MS Word styles and templates.

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6 months


Jennifer Homes
Jacky Michaels
Senior Lecturer - Marketing
Anthony Lee
Junior Lecturer - Web Design


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MS Word

Bold Claim:  “Almost no human being on the face of this planet really knows how to develop MS Word Styles or build professional templates?”

Well that’s exactly what I’m telling you, Jethro!  So, put your dukes up and let’s find them hazards.  Dukes of Hazard…get it!  Never mind, Gertrude!  You’re a little too slow.  OK, I’m kidding!  All kidding aside, let’s have some fun with this.I have worked for top, government organizations and businesses, and not one user or so-called Word template administrator knew how to create effective Word styles and/or build and maintain internal templates.

My step-by-step course is going to show you how to properly create effective Word styles and build top-notch business templates like a pro.  Part of the ongoing issue with Word styles is that the built-in style names are not so intuitive to the end user.  Even worse, the automatic style-building feature of Word makes using or maintaining styles virtually impossible.  You heard me right, Roxanne!  IMPOSSIBLE!!!

Here’s one small example and I have 150 more just like it.

Let’s use one of the built-in Word styles; List Number 2.  The fairly obvious purpose of this style’s name was to indicate its use type and location (where it is supposed to be used) and its characteristics or attributes (i.e., bold, font type, font size, etc.).  In the built-in style example, List Number 2, it’s kind of self-evident that the style name represents a list style.  Duh!

However, it’s not quite clear what “Number 2” (in the style name) means.  Well, I suppose it could mean the physical number 2, where the type of list is number 2.  However, in this particular case, Number 2 means it is a new list with the list starting at the second level (or indentation), and the list starts with the number 1.  Frankly, I didn’t really understand that the title List Number 2 indicated a 2nd level list item that starts with 1.  It represents the indentation level, only.  The title seems to depict that it is a second style, not the second indent level of a list that starts with the number 1.

So let’s take an entirely new approach to style-naming convention.  What if we renamed the List Number 2 style to LL2 (List Level 2)?  Wouldn’t that be a shorter and more comprehensive style name?  Or what about List L2?  Wouldn’t the new title appear to indicate the purpose of the style and where is belongs on a page?  As the person using that style, it makes a lot more sense to me…and believe it or not, it did to everyone else using it, too.  It’s a list item, and it’s at the second level of indention.

In the this training course, I’m to to share some stories about experiences I’ve had.  They’re stories that’ll get a few laughs and shed a real light on the true nature of style-naming convention and building templates.

I’m going to hold you by the hand.  Not you, George!  I’ll show you how to build styles, customize them, and use them to create custom, professional-looking templates.

Just follow along with me, ‘yall.  I promise you, “You ain’t going to get bored, and you might even learn a thing or two.”  Yeah, you too, hippie boy!

  • This course is intended for anyone interested in learning how to master Word styles and templates.
  • This course is intended for even the novice Word user with no previous experience.

Here we will talk about your purposes on course and goal you want to reach

Creating Styles

  • Naming convention

What it looks like

  • The main objective to the sketching process is to generate super rough thumbnail sketches of what we feel best visually communicates the highlighted words from our mind maps.
  • Take as much time as you need for this step — this might be 10 minutes or it might be 10 days.
  • Personally, I like to work quickly and try not to analyze or elaborate too much.
  • Now, that doesn’t mean you should only create a handful of sketches.
  • Even though this step only took a couple of hours, I was still able to put over 100 thumbnails on paper.
  • The whole point of this process is to flush out the bad ideas and narrow down the good ones until we find that one layout that really speaks to us.
  • Also, keep in mind the project brief and have your list in front of you as a reference to avoid getting sidetracked.
  • Remember—detail is not needed. Simply flush out the bad ideas and find a great direction.
  • Once I feel I have a good direction with the sketches, I’m now ready to take a quick photo with my phone and import it into Illustrator.

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